Reading Comprehensive 44

Memo

To:  All Staff
From:  Judy Lawrence
Date:  June 1
Re:  New electronic memo format

There have been many complaints of not being able to understand the interoffice memos. In order to increase interoffice communications, we have developed guidelines for all memos. These guidelines will take effect immediately.

• Concisely state the purpose of the memo in the subject line.
• The first paragraph of the memo should summarize the purpose of your memo.
• Use professional, simple, and polite language.
• Proofread your memo for any mistakes.
• Run the spell checker on your program.
• Address the memo to the person(s) that will be responsible for taking action and CC all others that need to know about the action.
• Keep the memo to only one page. If you have additional information, attach a file.

We hope these new guidelines will increase our communication and in turn increase productivity. If you have any questions, please do not hesitate to contact me.  Thank you.